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Board Member Roles
Volunteer Roles
Staff Roles
Other Committe Roles
Program Organization

Board Member Roles

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President

  • Responsibilities include overseeing all financial and compliance related operations for the Association.

  • Preside over board meetings, including setting agendas

  • Oversee the affairs of all elements of the association including, but not limited to:

    • Fundraising

    • Negotiating contracts

    • Financial health

    • Strategic planning and goal setting

  • Work closely with the Treasurer and financial committee to develop and establish an annual budget, and subsequently aid with the monitoring of expenses and revenues

  • Appoint committee chairs and leadership positions

  • Monitor committees and board leadership on their initiatives

    • Ex-Officio Member of all committees (except nominating committee)

  • Maintain focus on, and an understanding of, the growth of the association

  • Support the implementation of age-appropriate programming

  • Act as an association representative at the District and Affiliate level

  • Delegate other duties as necessary within the scope of the association’s bylaws

  • Assigned as Chair of Executive Committee

    • Oversee Website & Social Media (work may be designated to staff)

    • Oversee hiring, supervision, and evaluation of the rink Administrative Staff

  • Assigned as association representative at the District and Affiliate level (ASHA Representative)

    • May designated an alternate in accordance with District or Affiliate policy 

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Vice President

  • Assigned to KBA Advisory Board Committee

    • Assist with Coordination of Operations

  • Assigned as Chair of Scholarship Committee

  • The Vice President shall have the powers and exercise the duties of the President in the event of the President’s absence or incapacity

  • Recruit and recommend Registrar for Board approval

  • Recruit and recommend Webmaster for Board approval

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Secretary

  • Assigned to HHA Advisory Board Committee

  • Assigned as Chair of Fundraising Committee

  • The Secretary shall keep a record of all meetings of the association, Board of Directors and Executive Committee, and shall have all the duties and powers normally pertaining to the office of Secretary

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Treasurer

  • Assigned to the Finance Committee

  • The Treasurer shall keep all finance records of the association, and shall have all the duties and powers normally pertaining to the office of Treasurer, and shall keep all such records as would normally be associated with standard business practice.

  • Responsibilities include overseeing the budget, accounting, and money flow within the association

  • Monthly check-in with Bookkeeper to review financial transactions.

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Coaching Coordinator

  • Assigned to the HHA Advisory Committee

  • Recruit and recommend youth team coaches for Board approval

  • Train and provide assistance to managers for all programs assigned to the HHA Advisory Committee

  • Ensure that all coaches and managers have obtained proper certifications

  • Ensure Coach/Manager compliance with the regulations of HHA, USA Hockey and any other national governing body for other relevant on-ice sports and activities

  • Act as the liaison between coaches and the Board

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HHA Advisory Board Chair (Hockey Director)

  • Assigned as Chair of the HHA Advisory Board

  • Assigned as Chair of the State Tournament Committee

  • Responsible for introducing new advisory board members to their roles and responsibilities

  • Leader of all youth hockey programming, development, and operations.

    • Responsibilities include

      • Coordinate registrations for all teams and programs assigned to the HHA Advisory Committee

      • Review HHA Policies & Handbook prior to each season and make recommendations regarding any changes

      • Parent and coach education

      • Player recruitment & development

      • Assist Coaching Coordinator with coach selection

      • Review Youth hockey tournament requests (other than State Tournaments)

      • Overseeing all youth hockey related committees and directors below

      • Communication with coaches, managers and participants of HHA programs regarding specific program needs or requests

  • Recruit and recommend Equipment and Apparel Coordinator for Board approval

  • Coordinate the following events each year

    • Gear Swap

    • Kevin Bell Day

    • HHA Banquet

 

HHA Advisory Board Member #1

  • Assigned to HHA Advisory Board

  • Assist HHA Advisory Committee Chair

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HHA Advisory Board Member #2

  • Assigned to HHA Advisory Board

  • Assist HHA Advisory Committee Chair

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KBA Advisory Board Chair

  • Assigned as Chair of the KBA Advisory Board

  • The KBA Advisory Board shall focus on the operation and maintenance of the ice rink facility

    • Responsibilities include:

      • Ice Installation, Removal, and Maintenance

      • Maintenance and repairs of mechanical systems which include: Refrigeration Equipment, Air Handlers, and Heating System

      • Zamboni Maintenance and Repairs

      • Building Access & Security

  • Responsible for introducing new advisory board members to their roles and responsibilities

  • Oversee ice rink scheduling and events

  • Oversee hiring, supervision, and evaluation of the rink Operations Staff

  • Leader of all KBA Programming

    • Responsibilities include

      • Coordinate registrations for all teams and programs assigned to the KBA Advisory Committee

      • Recruit and recommend coaches and/or managers of KBA Programs for Board approval

      • Train and provide assistance to managers for all programs assigned to the KBA Advisory Committee

      • Ensure that all coaches and managers for KBA Programs have obtained proper certifications

      • Communication with coaches, managers and participants of KBA Programs regarding specific program needs or requests

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KBA Advisory Board Member #1

  • Assigned to KBA Advisory Board

  • Assist KBA Advisory Committee Chair

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KBA Advisory Board Member #2

  • Assigned to KBA Advisory Board

  • Assist KBA Advisory Committee Chair

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OTHER VOLUNTEER ROLES

 

Registrar

  • Assigned to HHA Advisory Board

  • Responsible for managing an association’s online USA Hockey Registry

    • Responsibilities include overseeing all association registration and compliance with USA Hockey governing body and Alaska State Hockey Association

  • Create and maintain an active membership list within USA Hockey’s online Registry

  • Create and manage team rosters within USA Hockey’s online Registry; including the management of compulsory documentation for participants, coaches and volunteers

  • Ensure that rosters meet Affiliate, District and USA Hockey registration and composition requirements

  • Ensure that all members and the association adhere to all requirements of the Affiliate, District and USA Hockey

  • Duties may include record keeping, date of birth & citizenship verification, player commitment forms, creating & updating rosters, data collection, monitoring SafeSport training, coaching education program (CEP) training, and screening

  • Communicate effectively and efficiently with association leadership and members

  • Complete and submit documents and reports as required or requested

 

Equipment and Apparel

  • Assigned to HHA Advisory Committee

  • Work with HHA Advisory and KBA Advisory Committee’s to Coordinate and Document all sizing and logistics for team issued equipment and apparel

  • Organize “gear cage” as needed

  • Inventory youth and adult equipment annually

  • Provide regular updates regarding the condition of current equipment and make recommendations for repair, replacement, or addition of equipment

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Webmaster

  • Assigned to Executive Committee

  • Responsibilities include maintenance and updates to website

  • Participant registration setup and maintenance for each season

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ASHA House Council Representative

  • Assigned to Executive Committee

  • Act as an association representative at the Alaska State Hockey Association House Council

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Summertime Caretaker

  • Assigned to KBA Advisory Board

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STAFF ROLES

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Rink Supervisor

  • Reports to KBA Advisory Board

  • See detailed Job Description for more information

  • Job Responsibilities include supervision of the following:

    • Facility Maintenance

    • Customer Service

    • Skate Rental and Equipment Management

    • Cash Handling

    • Safety and Emergency Response

    • Team collaboration

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Rink Attendant

  • Reports to KBA Advisory Board

  • See detailed Job Description for more information

  • Job Responsibilities include assisting Rink Operations Attendant with the following:

    • Facility Maintenance

    • Customer Service

    • Skate Rental and Equipment Management

    • Cash Handling

    • Safety and Emergency Response

    • Team collaboration

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Communication Director

  • Reports to Executive Committee

  • Communicate with the board of directors, rink staff and team managers to obtain current information needing dissemination

  • Maintain an active social media presence

  • Create, distribute and post event informational flyers

  • Prepare and deliver public service announcements utilizing a variety of media outlets

  • Publish monthly newsletter

  • Assist in any fundraising or capital campaigns to include letter writing and media outreach

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Bookkeeper

  • Reports to Executive Committee

  • Assigned to Finance Committee

  • Assigned to Fundraising Committee

  • Assigned to Scholarship Committee

  • See detailed Job Description for more information

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OTHER COMMITTEE ROLES

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Finance

  • Treasurer is Assigned Board Member

  • The Finance Committee shall prepare an annual budget of the Association

  • Conduct any special costs study or financial examination required by the board

  • Treasurer to organize annually after board member elections

    • Committee shall consist of the following

      • Chair (required) - any HHA member in good standing (approved by the HHA Board)

      • Treasurer (required)

      • Member (required) - any HHA member in good standing (approved by the HHA Board)

      • Additional Members (optional) - any HHA member in good standing (approved by the HHA Board)

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Fundraising

  • Secretary is Assigned Board Member

  • The Fundraising Committee shall raise funds as required for current and future operations

  • Secretary  to organize annually after board member elections

    • Committee shall consist of the following

      • Chair (required) - any HHA member in good standing (approved by the HHA Board)

      • Secretary (required)

      • Member (required) - any HHA member in good standing (approved by the HHA Board)

      • Additional Members (optional) - any HHA member in good standing (approved by the HHA Board)

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Grievance

  • HHA Advisory Board Chair is Assigned Board Member

  • Responsibilities include being a liaison for USA Hockey accountability board, hearing grievances and responding accordingly

  • HHA Advisory Board Chair to organize prior to the start of each season

    • Committee shall consist of the following

      • HHA Advisory Board Chair

      • 1 Board Member

      • 1 Parent of HHA Member

      • 1 HHA Coach

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State Tournament

  • HHA Advisory Board Chair is Assigned Board Member

  • The State Tournament committee is responsible for hosting youth hockey state championship tournaments

  • Responsibilities include coordinating and communicating with Alaska State Hockey Association and hosting any tournaments awarded to HHA

  • HHA Advisory Board Chair to organize prior to the start of each season

    • Committee shall consist of the following

      • HHA Advisory Board Chair

      • KBA Advisory Board Chair

      • Board Member - current HHA Board Member

      • Additional Members (optional) - any HHA member in good standing (approved by the HHA Board)

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Program Organization

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HHA Advisory Board

  • Polar Tots

  • Microbells

  • 8U - 18U Teams

  • Girls Hockey

  • IceBreakers

  • Youth Hockey Tournaments

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KBA Advisory Board

  • Men's Hockey

  • Women’s / Divas Hockey

  • Adult Hockey Tournaments

  • WeSkate / Figure Skating

  • Broomball

  • Curling

  • Private Ice Rentals

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